Supercharge Your Outreach: Essential Email Writing Tips for Better Sales Success

September 14, 2023
Sales and Service

In the digital realm, your words are your lifeline. They’re your handshake, your first impression, your pitch, all rolled into one neat, easily editable package.

And nowhere is this truer than in sales emails. Moving your prospects along the path-to-purchase via email can be a powerful tool in your sales toolbox, but often our emails can fall flat when meeting our objectives, and that of our prospects. Effective email communication can make or break a potential deal, so let’s ensure they get opened, read and leaving your prospect excited to work with you.

Email Marketing Vs. Social Media Marketing: Why Include Both in Your Strategy?

When it comes to digital marketing, both email and social media have their own unique advantages. Understanding their differences will help you create a balanced and effective marketing mix.

Email is a direct and personal form of communication. It allows you to deliver tailored messages straight to your prospects’ inboxes. It’s perfect for building and nurturing relationships over time, offering detailed content, and directly driving conversions.

Targeted Approach: With email marketing, you can segment your audience and send personalized content that resonates with each group. This targeted approach often results in higher conversion rates.
Control Over the Message: Unlike social media platforms, where algorithms can affect who sees your content, email delivers your message directly to the recipient’s inbox, giving you more control over your communication.
ROI Potential: Email marketing offers a high return on investment, with every $1 spent on email marketing yielding an average return of $42.

Social media, however, is an excellent tool for reaching a wide audience, raising brand awareness, and creating a dynamic, interactive community. It offers immediate engagement and enables businesses to show a more personal and human side. Consider using your strategy on LinkedIn if you’re in the B2B sales environment.

Brand Visibility: With billions of users, social media platforms provide enormous exposure. Regular posting can help you stay top-of-mind for your followers.
Immediate Interaction: Social media allows for real-time communication, making it a great way to engage with your audience, answer questions, and receive feedback.
Building Trust: Sharing valuable content, responding promptly to comments, and showing your brand’s personality on social media can help build trust and loyalty among your followers.

For a well-rounded digital marketing strategy, it’s crucial to utilize both email and social media marketing. They complement each other in many ways. You can use social media to grow your email list, and use email marketing to drive your audience to your social media channels, creating a symbiotic relationship that maximizes your outreach.

Pros of Sending Sales Emails:

Emails are one of the easiest and most effective sales tools at your disposal, they can accomplish quite a bit for you and your team:

Convenience: One of the main advantages of sales emails is that they can be sent at any time, from anywhere, providing a way to reach out to prospects without interrupting their busy schedules.
Scalability: Sales emails can be easily scaled up, making it possible to reach a large audience with minimal effort.
Trackable: With the right software, you can track opens, clicks, and responses to measure the effectiveness of your campaigns.
Personalization – With minimal effort, you can take effective templates and personalize them for each individual prospect, amping up your ability to build “know, like and trust” and decrease the appearance of spammed and automated messages.

Some not-so-great things about sales emails

Sales emails are a double-edged sword – they can be a powerful tool when wielded correctly, but can also fizzle out if not handled with care.

Competition* The average person receives dozens, if not hundreds, of emails per day. Standing out in a crowded inbox is a significant challenge.
Lack of Personal Touch: While emails offer convenience, they can lack the personal touch of a face-to-face or phone conversation. If you don’t take the time to personalize them, they can come across as automated, and no one wants that.
Spam Filters: Overly salesy emails can often end up in the spam folder, meaning your message may never reach its intended recipient.

Tips for Better Email Interactions:

But fear not, my pen-slaying creative friend, there are ways that you can amp up the open rates and excitement with your emails!

Subject Line is Key: The subject line is the first thing your recipient sees. Make it compelling, relevant, and concise. For example, “Unlock Your Business’s Potential with Our Unique LinkedIn Strategy”.
Personalize Your Emails: Personalization can dramatically increase your response rate. Address your recipient by their name and mention their business or industry to show that you’ve done your homework.
Keep it Concise: Remember, your recipient’s time is precious. Keep your email concise, clear, and easy to read. Break up the text with subheadings, bullet points, or numbered lists where possible.
End with a Question: Ending with a strong call to action or thought-provoking question, like “Are you ready to enhance your personal branding and stand out from the competition?” can increase engagement and invite a response.

Overcoming Email Challenges:

There’s no surefire way to make every sales email a hit, but understanding the common challenges can help you improve your strategy.

Standing Out: Make your email unique. Use an engaging subject line, personalize the content, and offer value right off the bat.
Getting a Response: Encourage your recipient to respond by ending with a question or a clear call-to-action.
Avoiding Spam Filters: Avoid overly salesy language, maintain a professional tone, and always include an unsubscribe link to stay compliant with email laws (if your emails are being sent to a list of people…..).

Writing effective sales emails is more of an art than a science. It requires understanding your audience, crafting a compelling message, and constantly testing and refining your approach. But with these tips and a bit of practice, you’ll be well on your way to boosting your response rates and securing more leads.

Your Call to Action!

Is your team needing help with crafting “must open and respond” emails? My sales training for hotel and destination sales teams looks at effective (and ineffective emails) that meeting planners receive every day!

With unbridled honesty and helpful reframing, I assist sales managers with their messaging, be it email, phone, or social media. Reach out to me today to learn more about how we can move your team from the deleted folder and into the “starred message” category.